Keep each venue tidy
Create a folder per venue, with the same subfolders in each, so a manager covering another site knows exactly where to look.
Hospitality
File storage for hospitality businesses
Menus, supplier paperwork, licences and training materials in one place that every manager can reach, whichever site they are at.
Get started free
The challenge
Why files get messy in hospitality
Hospitality runs on paperwork that nobody has time to chase. The current allergen sheet, the premises licence, the latest supplier price list and the training notes for a new starter all need to be easy to find in the middle of a busy service. When they sit in the office PC or in one manager's email, the business depends on that one person being around.
What to keep here
Documents teams typically store
- Menus, specs and allergen documents
- Premises licences and certificates
- Supplier agreements and price lists
- Staff handbooks and training notes
- Marketing artwork and event flyers
- Maintenance and inspection records
In practice
How Orbis Drive helps
Get artwork to printers
Send the new menu to your printer with an expiring link instead of battling attachment limits.
Bring new starters up to speed
Keep a training folder current and star key documents.
Getting started
Set up in an afternoon
- 1
Create your free workspace
Use a business email address and verify it. Five gigabytes is a good size for trying things out.
- 2
Agree your folders
Sketch the top-level structure with your team before moving anything.
- 3
Move the most-requested files first
Do not attempt a complete migration on day one. Begin with what people ask for most.
- 4
Invite your team
Create an invitation per person and let them know where to find things.
Questions
Frequently asked questions
Is there a charge for each staff member?
No. Plans are priced per workspace and all members share its storage.
Do staff have to install anything?
No. They sign in with a modern web browser, including on a phone.
Can we keep some documents restricted?
Use a separate workspace for restricted documents, because everyone in a workspace can see all of its files.
Related
Features that help most
Make room for organised work
Build a folder structure that matches how your business runs, by project, customer or department, so everyone looks in the same place.
Learn more →Share a file. Keep control.
Send a link instead of an attachment. Choose how long it lasts, add a password if you need one, and revoke it when the job is done.
Learn more →One account. Separate workspaces.
Keep each business or team in its own private space, with its own files, members and storage, and move between them from a single login.
Learn more →