Help instructors help themselves
Keep class plans and guides where instructors can always reach them.
Gyms and leisure
File storage for gyms and leisure businesses
Class materials, membership paperwork, equipment records and marketing assets, together in one place for the whole team.
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The challenge
Why files get messy in gyms & leisure
Gyms and leisure centres have a mix of operational, safety and marketing documents, handled by managers, instructors and front-of-house staff who work different hours. Keeping them in one place stops every question becoming a message to the manager.
What to keep here
Documents teams typically store
- Induction materials and class plans
- Equipment servicing records
- Health and safety documents
- Membership terms and templates
- Promotional artwork
- Instructor qualifications (restricted workspace)
In practice
How Orbis Drive helps
Keep service records tidy
File equipment records by month and find them when an inspector or insurer asks.
Coordinate campaigns
Put approved artwork in one folder for your marketing team and printers.
Getting started
Set up in an afternoon
- 1
Create your free workspace
Use a business email address and verify it. Five gigabytes is a good size for trying things out.
- 2
Agree your folders
Sketch the top-level structure with your team before moving anything.
- 3
Move the most-requested files first
Do not attempt a complete migration on day one. Begin with what people ask for most.
- 4
Invite your team
Create an invitation per person and let them know where to find things.
Questions
Frequently asked questions
Is there a charge for each staff member?
No. Plans are priced per workspace and all members share its storage.
Do staff have to install anything?
No. They sign in with a modern web browser, including on a phone.
Can we keep some documents restricted?
Use a separate workspace for restricted documents, because everyone in a workspace can see all of its files.
Related
Features that help most
Make room for organised work
Build a folder structure that matches how your business runs, by project, customer or department, so everyone looks in the same place.
Learn more →Share a file. Keep control.
Send a link instead of an attachment. Choose how long it lasts, add a password if you need one, and revoke it when the job is done.
Learn more →One account. Separate workspaces.
Keep each business or team in its own private space, with its own files, members and storage, and move between them from a single login.
Learn more →