Use a folder per event
Reuse a simple template of subfolders each time.
Events and venues
File storage for events and venues
Floor plans, supplier documents, contracts and event artwork for every booking, shared with those who need them and then closed off.
Get started free
The challenge
Why files get messy in events
Every event brings its own pile of documents and its own list of outside parties. Caterers need one thing, AV contractors another, and the client wants a floor plan. Afterwards you want everything filed and every link closed.
What to keep here
Documents teams typically store
- Floor plans and capacity documents
- Event contracts
- Supplier insurance and risk assessments
- Run sheets
- Artwork and sponsor assets
- Licences and permits
In practice
How Orbis Drive helps
Share only what each party needs
Send individual files by link, with expiry shortly after the event.
Close down afterwards
Revoke links as part of your post-event checklist.
Getting started
Set up in an afternoon
- 1
Create your free workspace
Use a business email address and verify it. Five gigabytes is a good size for trying things out.
- 2
Agree your folders
Sketch the top-level structure with your team before moving anything.
- 3
Move the most-requested files first
Do not attempt a complete migration on day one. Begin with what people ask for most.
- 4
Invite your team
Create an invitation per person and let them know where to find things.
Questions
Frequently asked questions
Is there a charge for each staff member?
No. Plans are priced per workspace and all members share its storage.
Do staff have to install anything?
No. They sign in with a modern web browser, including on a phone.
Can we keep some documents restricted?
Use a separate workspace for restricted documents, because everyone in a workspace can see all of its files.
Related
Features that help most
Make room for organised work
Build a folder structure that matches how your business runs, by project, customer or department, so everyone looks in the same place.
Learn more →Share a file. Keep control.
Send a link instead of an attachment. Choose how long it lasts, add a password if you need one, and revoke it when the job is done.
Learn more →One account. Separate workspaces.
Keep each business or team in its own private space, with its own files, members and storage, and move between them from a single login.
Learn more →