Organise by client site
Use one folder per site with the same layout each time.
Cleaning companies
File storage for cleaning companies
Method statements, COSHH sheets, site instructions and contracts available to your supervisors wherever they are working.
Get started free
The challenge
Why files get messy in cleaning
Cleaning businesses work across lots of client sites, and teams are rarely in an office. Supervisors need site instructions and safety data sheets while on the move, and clients expect insurance certificates and method statements to arrive promptly when they ask.
What to keep here
Documents teams typically store
- COSHH and safety data sheets
- Risk assessments and method statements
- Site instructions and key notes
- Client contracts and specifications
- Insurance certificates
- Audit templates
In practice
How Orbis Drive helps
Answer client requests quickly
Send certificates with a link rather than digging through old emails.
Keep supervisors informed
Everyone can use a mobile browser to find current site documents.
Getting started
Set up in an afternoon
- 1
Create your free workspace
Use a business email address and verify it. Five gigabytes is a good size for trying things out.
- 2
Agree your folders
Sketch the top-level structure with your team before moving anything.
- 3
Move the most-requested files first
Do not attempt a complete migration on day one. Begin with what people ask for most.
- 4
Invite your team
Create an invitation per person and let them know where to find things.
Questions
Frequently asked questions
Is there a charge for each staff member?
No. Plans are priced per workspace and all members share its storage.
Do staff have to install anything?
No. They sign in with a modern web browser, including on a phone.
Can we keep some documents restricted?
Use a separate workspace for restricted documents, because everyone in a workspace can see all of its files.
Related
Features that help most
Make room for organised work
Build a folder structure that matches how your business runs, by project, customer or department, so everyone looks in the same place.
Learn more →Share a file. Keep control.
Send a link instead of an attachment. Choose how long it lasts, add a password if you need one, and revoke it when the job is done.
Learn more →One account. Separate workspaces.
Keep each business or team in its own private space, with its own files, members and storage, and move between them from a single login.
Learn more →